Category: 2290 tax

Tax Preparation for Truck Drivers: What You Need to Know Before Filing

Posted on May 2, 2025 by - 2290 tax

Tax Preparation for Truck Drivers

Tax preparation is an essential part of every truck driver’s career, whether they’re an independent owner-operator, a leased driver, or a company employee. However, for truck drivers, the process can be more complex compared to other industries. With the nature of their work requiring them to travel across state lines, manage their own expenses, and sometimes operate multiple vehicles, it’s easy to see why staying on top of taxes is critical.

One of the primary reasons tax prep is so crucial for truck drivers is the unique set of rules and requirements they face. From understanding the Heavy Vehicle Use Tax (Form 2290) to handling self-employment taxes, there are many nuances that drivers need to consider when it comes time to file. Unlike other professions, truck drivers often have the ability to claim several deductions that can significantly lower their tax burden, such as per diem allowances, fuel costs, truck maintenance, and insurance premiums. However, to maximize these deductions and avoid costly mistakes, accurate record-keeping and understanding the tax rules are essential.

Another factor that makes tax preparation so important for truck drivers is the timing. Failing to file or pay taxes on time can result in penalties, interest, and even an audit. Given the busy nature of a truck driver’s job, it’s easy to overlook tax deadlines, especially when balancing long hauls and tight schedules. By being prepared and organized year-round, drivers can ensure they avoid last-minute stress and financial consequences.

Ultimately, proper tax preparation not only helps truck drivers remain compliant with IRS regulations but also ensures that they are paying the correct amount of tax and claiming every deduction they are entitled to. Whether it’s through e-filing, hiring a tax professional, or utilizing tools designed specifically for truckers, being proactive with tax preparation can make a world of difference in both time saved and money earned.

Know Your Tax Obligations

When it comes to tax preparation for truck drivers, understanding your specific tax responsibilities is the foundation for staying compliant and avoiding penalties. Unlike traditional employees, truck drivers—especially owner-operators and independent contractors—have a unique tax profile that includes several federal and state-level obligations. Here’s what you need to know:

Form 2290 (Heavy Vehicle Use Tax)

What it is: Form 2290 is the IRS form used to report and pay the Heavy Vehicle Use Tax (HVUT) for any highway motor vehicle with a taxable gross weight of 55,000 pounds or more. This tax is used to help fund highway maintenance and infrastructure across the U.S.

Who needs to file: If you own or operate a heavy vehicle that is registered (or required to be registered) in your name and is used on public highways, you must file Form 2290. This applies to owner-operators, fleets, leasing companies, and even tax professionals filing on behalf of clients.

Filing threshold: The HVUT applies only to vehicles with a gross weight of 55,000 pounds or more. Vehicles used for less than 5,000 miles (or 7,500 for agricultural use) annually are exempt from the tax, but you must still file the form and claim suspension.

Due date: The HVUT tax year runs from July 1 to June 30, with the filing deadline falling on August 31 each year for vehicles in service during July. If a vehicle is first used later in the year, you must file by the last day of the month following the month of first use.

Self-Employment Tax

Who it applies to: If you’re an owner-operator or independent contractor, you’re considered self-employed. That means you’re responsible for paying both the employer and employee portions of Social Security and Medicare taxes—known as the self-employment tax.

Key points:

  • The current self-employment tax rate is 15.3% (12.4% for Social Security, 2.9% for Medicare).
  • This tax is filed using Schedule SE along with your annual income tax return.
  • Many truckers overlook this portion of their tax obligation, leading to surprises during tax season.

Quarterly Estimated Taxes

Why they matter: Unlike regular employees who have taxes withheld from their paychecks, self-employed truck drivers are required to estimate and pay taxes quarterly throughout the year.

When to pay: Quarterly tax payments are due by:

  • April 15
  • June 15
  • September 15
  • January 15 (of the following year)

How to pay: You can use IRS Form 1040-ES or pay electronically through the IRS Direct Pay system or EFTPS (Electronic Federal Tax Payment System).

Tip: If you fail to pay enough through estimated taxes, you could face underpayment penalties—even if you pay your full tax bill by the end of the year.

State Income Taxes

Varies by state: Not all states have the same tax rules. Some states like Texas, Florida, and Nevada have no state income tax, while others like California and New York have higher tax burdens and more complex rules.

Important to know:

  • You are typically taxed based on your state of residence, not where you drive.
  • Some states may also require additional business or transportation-related filings.

Tip: Always check your home state’s tax requirements, and consider working with a tax preparer familiar with trucking industry regulations in your state.

Having a clear understanding of these obligations can help truck drivers avoid costly mistakes and better plan for tax season. In the next section, we’ll go over the documents you’ll need to gather to make filing as smooth as possible.

Gather Essential Documents

Proper documentation is the backbone of accurate tax preparation for truck drivers. Whether you’re working with a tax professional or filing yourself, gathering these essential documents ahead of time can make the filing process smoother and stress-free.

Income Records

Income documentation is the starting point for your tax return. It tells the IRS how much money you earned during the tax year and is used to calculate your overall tax liability.

  • 1099 Forms: If you’re an independent contractor or leased owner-operator, you’ll likely receive a Form 1099-NEC from every company you worked with. These forms report your non-employee compensation and must be included in your tax return.
  • Settlement Statements: These are detailed breakdowns of what you were paid and what expenses were deducted by the carrier or leasing company. Settlement statements help verify your actual take-home income and can support additional deductions not included on your 1099.
  • Pay Stubs: If you’re a company driver, your employer will provide regular pay stubs showing gross income, taxes withheld, and benefits. These are essential for verifying W-2 income.

Expense Receipts and Logs

One of the biggest advantages truck drivers have during tax time is the ability to deduct a wide range of business-related expenses. To claim these deductions, you need to maintain accurate records.

  • Fuel Receipts: Save all fuel receipts or use your fuel card summaries to track how much you spend on fuel.
  • Repair and Maintenance Logs: Keep receipts for oil changes, tires, part replacements, and regular service. These costs are deductible business expenses.
  • Lodging and Meals: While you’re on the road, hotel stays and meals can add up. You may be eligible for per diem deductions, but keeping receipts or a log of expenses helps support your claim.
  • Tolls and Parking Fees: Frequent highway and city driving often means tolls and parking fees—every dollar counts, so keep those receipts.
  • Other Miscellaneous Expenses: These may include GPS units, uniforms, safety gear, load locks, CB radios, and more.

Pro Tip: Use a mobile app or spreadsheet to log expenses daily. This cuts down time during tax season and ensures you don’t miss any deductions.

Mileage Logs

If you use the standard mileage deduction or want to back up business use of your vehicle, mileage logs are a must.

  • Record daily, weekly, or monthly miles driven.
  • Note the date, destination, purpose, and total miles per trip.
  • Apps like MileIQ or a physical mileage logbook can help you stay organized.

The IRS requires that mileage deductions be substantiated with contemporaneous records, meaning logs should be recorded at or near the time of driving—not recreated later.

Vehicle Information

Whether you’re filing Form 2290 or claiming vehicle-related deductions, accurate vehicle data is required.

  • Vehicle Identification Number (VIN): Needed for Form 2290 and VIN-specific deductions or corrections.
  • Gross Vehicle Weight (GVW): Determines your HVUT liability—make sure you’re reporting the correct weight category.
  • Date First Used: Essential for calculating partial-year HVUT payments if your vehicle went into service after July.
  • Odometer Readings (if applicable): May help support mileage-related deductions or business use percentage.

Previous Year’s Tax Returns

Keeping your last year’s return handy helps with:

  • Comparing income trends or expenses.
  • Copying over EINs, VINs, or business info to ensure consistency.
  • Identifying any carryover deductions or depreciation.
  • Avoiding errors that could trigger a mismatch flag with the IRS.

Having your previous returns available is especially helpful if you’re using tax software or working with a preparer who needs a baseline.

By collecting and organizing these documents early, you reduce the risk of filing delays, missed deductions, or rejections. In the next section, we’ll take a deeper look at the most common tax deductions truck drivers can take advantage of.

Avoid Common Filing Mistakes

Even the most experienced truck drivers can run into trouble during tax season if they’re not careful. Filing mistakes not only delay your return and any expected refunds but can also result in penalties, audits, or rejected filings. Here are some of the most common errors truck drivers make—and how to avoid them.

1. Using the Wrong VIN (Vehicle Identification Number)

The VIN is a 17-character code that uniquely identifies your truck, and it’s required for filing Form 2290 and claiming vehicle-related deductions. Even a single digit out of place can lead to a rejected return or an invalid Schedule 1, which you need for vehicle registration.

How to avoid it:

  • Double-check the VIN from your truck’s title, registration, or door placard.
  • Use ExpressTruckTax’s free VIN checker tool before filing.
  • If you make an error, ExpressTruckTax allows free VIN corrections if the original return was filed through their system.

2. Forgetting to Claim Eligible Deductions

One of the biggest money-losers for truck drivers is not taking advantage of all the business expenses they’re legally allowed to deduct. Every missed deduction is money left on the table.

Commonly missed deductions include:

  • Per diem for meals and lodging.
  • Truck maintenance and supplies.
  • Licensing and regulatory fees.
  • Insurance premiums.
  • Load/unload assistance (lumper fees).
  • Tools, GPS, and CB radio equipment.

How to avoid it:

  • Keep detailed receipts and logs throughout the year.
  • Use expense tracking apps designed for truckers.
  • Work with a tax professional who specializes in transportation industry returns.

3. Missing Deadlines (Especially for Form 2290)

Truck drivers operate on tight schedules, and it’s easy to lose track of tax deadlines. But missing deadlines—especially for Form 2290—can result in penalties, interest, and even trouble with renewing vehicle registration.

Important deadlines to remember:

  • Form 2290: Due August 31 for vehicles used in July.
  • Quarterly estimated taxes: Due April 15, June 15, September 15, and January 15.
  • Annual income tax returns: Typically due April 15 (or next business day if it falls on a weekend/holiday).

How to avoid it:

  • Set calendar reminders or use tax software with automatic alerts.
  • File early, especially during the 2290 season.
  • Use ExpressTruckTax’s mobile app or dashboard to track deadlines and receive instant filing notifications.

4. Incorrect Mileage Reporting

Mileage plays a critical role in determining tax liability and eligible deductions. Reporting inaccurate mileage—whether overstated or understated—can raise red flags with the IRS and affect your tax return accuracy.

Where mileage matters:

  • Proving suspension of HVUT (vehicles under 5,000 miles).
  • Supporting per diem eligibility.
  • Claiming standard mileage deductions (if not using actual expenses).

How to avoid it:

  • Maintain an up-to-date mileage log with date, trip purpose, and odometer readings.
  • Use electronic logging devices (ELDs) or mobile mileage tracking apps for accuracy.
  • Review your logs monthly to catch discrepancies early.

5. Filing Under the Wrong Business Structure or EIN

Your tax treatment and reporting obligations depend heavily on your business structure—whether you’re a sole proprietor, LLC, S-corp, or partnership. Filing under the wrong entity type or using the wrong Employer Identification Number (EIN) can lead to processing delays and IRS notices.

Common issues include:

  • Using your Social Security Number (SSN) instead of your registered EIN.
  • Mismatching business names and EINs.
  • Filing a return as a sole proprietor when your business is officially an LLC or corporation.

How to avoid it:

  • Keep a copy of your EIN letter from the IRS and verify all business info before filing.
  • Consult with a tax professional if you’ve recently changed your business structure.
  • Use ExpressTruckTax’s Ready Return feature to auto-fill business info from past returns and reduce errors.

Mistakes can happen, but the best defense is organization and early preparation. Use ExpressTruckTax to file accurately, stay compliant, and access helpful features like free error checks, automatic deadline reminders, and expert support.

Tax Implications of Leasing vs. Owning Trucks

Posted on February 15, 2024 by - 2290 tax, Uncategorized

Understanding the tax implications of leasing versus purchasing a truck is crucial for business owners and independent contractors in the transportation sector. This decision not only affects your company’s cash flow but also has significant consequences for your tax liabilities and financial planning.

Buying and leasing vehicles, equipment, or properties each have their distinct advantages and disadvantages, depending on your financial situation, needs, and preferences. Here’s a breakdown of the pros and cons associated with buying versus leasing:

Buying

Purchased trucks can be depreciated over their useful life, offering tax deductions over several years. The IRS allows for accelerated depreciation methods, such as Section 179 or Bonus Depreciation, enabling larger deductions in the early years of ownership. Also, if you finance the truck purchase, the interest portion of your loan payments may be tax-deductible. Finally, if you sell the truck for more than its book value, you may be subject to capital gains tax.

Leasing

For a leased truck, the entire lease payment can often be deducted as a business expense in the year it is paid, potentially providing a more immediate tax benefit than depreciation. Some high-value leases might have deduction limits under the IRS rules. It’s important to consult with a tax professional to understand the specific limits.

Exploring Truck Lease Tax Deductions

Leasing a truck can provide considerable tax benefits, primarily through truck lease tax deductions. This term is vital to understand and account for when deciding how to acquire a new vehicle for your business. When you lease a truck, you can generally deduct the following costs:

Lease Payments: A substantial portion of each lease payment can be written off on your taxes, which may reduce your taxable income.

Maintenance and Repairs: Typically, the costs associated with maintaining and repairing a leased truck are deductible.

Insurance Premiums: The insurance you pay for the leased truck can often be deducted as a business expense.

Licenses and Fees: Any licenses, registration fees, and taxes that are part of the lease agreement could potentially be deducted.

These deductions can be made annually for the duration of the lease, offering a predictable and immediate tax benefit. Unlike purchasing, where the upfront costs are higher and the depreciation deductions spread out over multiple years, leasing provides a more immediate return on investment through these deductions.

Truck lease tax deductions offer a compelling incentive for businesses to consider leasing over purchasing. The financial and tax benefits, combined with the flexibility of updating the fleet without sizable initial expenditures, make leasing an attractive option for many businesses in the transportation industry.

Tax Benefit of Purchasing a Truck vs. Lease

Purchasing a truck for your business comes with its set of tax benefits, primarily through truck purchase tax deductions. Understanding these deductions is crucial when deciding between buying and leasing a vehicle for your business operations. When you purchase a truck, you can take advantage of several tax deductions:

Depreciation 

  • Immediate Expensing: Under Section 179 of the IRS code, businesses can immediately expense the cost of a truck up to a certain limit in the year of purchase, subject to phase-out limits based on the total amount of qualifying equipment purchased during the tax year.
  • Bonus Depreciation: This allows businesses to deduct a significant portion of the purchase price of the truck in the first year, with the percentage varying depending on the current tax law.
  • Standard Depreciation: For the truck’s cost not covered by Section 179 or Bonus Depreciation, you can depreciate the truck over its IRS-designated useful life (typically over a 5-year period), spreading out the tax benefits.

Loan Interest

If you finance the truck purchase, the interest portion of your loan payments is typically deductible as a business expense, reducing your taxable income.

Operating Expenses

  • Maintenance and Repairs: Costs incurred for the maintenance and repairs of the truck are tax-deductible.
  • Insurance Premiums: Premiums paid for insuring the truck can be deducted as a business expense.
  • Fuel: Fuel costs for business use of the truck are deductible.
  • Licenses and Fees: The costs for licensing, registration, and taxes related to the truck can be deducted.
  • Upgrades and Improvements: Costs for upgrades or improvements made to the truck can often be depreciated over their useful life, offering additional deductions.

These deductions can significantly offset the cost of purchasing a truck by reducing the taxable income of your business over the life of the truck. Unlike leasing, where deductions are primarily focused on lease payments and related expenses, purchasing allows for a broader range of deductions over time. The initial tax benefits through Section 179 and Bonus Depreciation can be particularly advantageous for reducing taxable income in the year of purchase.

Choosing to purchase a truck may involve higher upfront costs compared to leasing, but the long-term tax deductions and the benefit of owning the asset outright can make it a financially sound decision for many businesses. It’s essential to consider your business’s financial situation, how long you plan to use the truck, and the tax implications of purchasing versus leasing when making your decision. Consulting with a tax professional can provide personalized advice tailored to your specific circumstances, ensuring that you maximize your tax benefits.

Navigating taxes as an owner-operator, whether leased to a company or under a lease purchase agreement, can be challenging. However, understanding the intricacies of your tax obligations and benefits can lead to substantial tax savings and a healthier financial status for your trucking business. Always consider hiring a tax expert to ensure you comply with current tax rules and optimize your tax position.

FAQ’s

Can truck lease payments be deducted from my business’s taxable income?

Yes, truck lease payments are typically deductible from your business’s taxable income as they are considered a business expense. The IRS allows the deduction of lease payments for trucks used in business operations, proportionate to their business use.

Are the lease payments for my company’s commercial trucks tax deductible?

For commercial trucks, lease payments are often fully deductible as a part of business expenses. However, if the truck is used for both business and personal reasons, the payments must be apportioned accordingly.

Do leased trucks incur federal excise tax?

Leased trucks do not usually result in federal excise tax liabilities for the lessee because the lessor typically shoulders this responsibility. The federal excise tax is applicable at the sale of certain heavy vehicles and is paid by the manufacturer or importer.

What are the tax strategy considerations when deciding to lease or buy fleet trucks?

When considering the tax strategy for fleet trucks, leasing can offer immediate tax deductions and financial flexibility, while purchasing provides depreciation benefits over time. Businesses should evaluate their specific financial needs and consult with tax professionals to devise an optimal tax strategy.

Are You Caught Up With Your Truck Taxes?

Posted on October 29, 2019 by - 2290 tax, 2290 tax form, 941 Form 2019, 941 taxes, express truck tax, expresstrucktax, Form 2290, form 941, IFTA, ifta fuel tax, IFTA tax, IRS 941, IRS form 2290, IRS Form 941, truck taxes

Being a trucker isn’t easy. It seems like everyone on the road thinks you’re in their way, and yet the demand for delivered goods just keeps increasing.

On top of that, you have some serious bookkeeping to maintain.

Luckily for you, there are online software solutions like ExpressTruckTax to help take the paperwork off your plate.

Here are some yearly and quarterly truck taxes you need to be aware of in order to avoid penalties and interest.
Watch out for these truck taxes:

IFTA Fuel Tax

The IFTA fuel tax is a quarterly tax used to collect and distribute fuel tax revenue between jurisdictions.

IFTA simplifies truck taxes by allowing you to travel in all participating member jurisdictions with a single fuel tax license.

You’ll need to file report your IFTA tax to your base jurisdiction 4 times a year.

Here are the IFTA fuel tax deadlines you need to be aware of:

Quarter
Period
Due Date
1st
January – March
April 30
2nd
April – June
July 31
3rd
July – September
October 31
4th
October – December
January 31
Notice that the 3rd quarter IFTA deadline is approaching soon on Halloween!
Use ExpressIFTA, an online IFTA reporting software, to track all of your fuel records and generate your quarterly IFTA fuel tax reports online.

IRS Form 2290

Form 2290 is due annually, so you only need to worry about it once a year.

It’s coupled with the Heavy Use Vehicle Tax, which is the 2290 tax amount you must pay in addition to filing Form 2290.

Hopefully, this one doesn’t need to even be on your radar for months. It was due September 3, 2019. (Normally, Form 2290 is due August 31, but that date fell on a weekend).

If, however, your Form 2290 was rejected, or if you still have not filed IRS Form 2290 for 2019-20, you’ll need to do so right away. IRS penalties and interest for this tax are not forgiving, and they only increase with time.

Online filing takes less than 10 minutes, so there’s really no reason to endure hefty penalties.

Trucking down the highway, up to date on truck taxs like IFTA fuel tax and Form 941.

If you put off filing your 2290 tax form due to your inability to afford the 2290 tax, it’s important to note that the penalty for filing your Form 2290 but failing to pay your 2290 tax is substantially lower than failing to file and pay.

In addition to avoiding penalties, it is necessary to file your 2290 tax form each year in order to receive your stamped Schedule 1, which is required for operation.

Use ExpressTruckTax, the industry’s leading IRS-authorized e-file provider, to file IRS Form 2290 in minutes from anywhere on your phone, tablet, or computer. Never even set foot in an IRS office during one of the busiest truck tax seasons.

941 Taxes

Form 941 is relevant if you own and operate a trucking business with employees, as it is used to report employment taxes and calculate the employer’s portion of Social Security and Medicare tax.941 taxes are quarterly, meaning they’re due 4 times a year:

Quarter
Period
Due Date
1st
January – March
April 30
2nd
April – June
July 31
3rd
July – September
October 31
4th
October – December
January 31

As you can see, the 3rd quarter 941 Form 2019 deadline is coming up. Make sure you know whether or not you need to file 941 taxes. Unsure if you need to file? Read more here.

If you do need to file IRS Form 941, you’ll want to check out TaxBandits. Forget the paperwork, simply file 941 taxes online in a few minutes. Plus their interview style e-filing process and automatic error checks ensure success.

Keep up with your truck taxes! You don’t need to be spending unnecessary money on penalties and fees. Check out ExpressTruckTax, ExpressIFTA, and TaxBandits today. You’ll be glad you did.

Did You Get a Letter From the IRS About HVUT 2290?

Posted on September 17, 2019 by - 2290 tax, 2290 tax due date, express truck tax, expresstrucktax, form 2290 due date, heavy use tax, Hvut 2290, pay 2290, Pay 2290 with credit card

You thought you were done with the 2290 tax… until you received a letter from the IRS about non-payment.

If you filed sometime close to the 2290 tax due date, you might’ve received a notice from the IRS asking you to pay 2290.

If you already filed your heavy use tax form online and paid your 2290 tax, this can be frustrating and confusing. Don’t sweat it just yet.

Here’s what it means.

IRS Letter Regarding HVUT 2290

Why did I receive a letter?

This happens every year. It could mean you still need to pay 2290 tax, or, it could just be a side-effect of the high volume of returns that the IRS receives close to the Form 2290 due date.

Sometimes, IRS systems don’t communicate information very efficiently, especially when they’re overloaded with last-minute HVUT 2290 filers.

What Should I Do?

Most likely, the IRS will send you a follow-up letter in a few weeks telling you that the first letter was an error, but, before assuming, double-check that your 2290 tax amount was paid in full.

First, check to see how you chose to pay your heavy use tax to the IRS. Did you pay 2290 with a credit card, debit card, EFW, EFTPS, check, or money order?

If you chose EFW, or Electronic Funds Withdrawal, check your bank statement to ensure that the funds were successfully drafted from your account.

If they were, you’re all set! You paid HVUT 2290 tax successfully. However, if the amount hasn’t been removed, contact us. There may have been an error entering your account information.

Secondly, if you filed with ExpressTruckTax and chose to pay 2290 with a credit or debit card, make sure you made that payment separately. This payment would’ve been made outside of ExpressTruckTax through Official Payments after you completed your filing. 
If you forgot to pay your 2290 tax through Official Payments, do so as quickly as possible.

Still Have Questions?

We’re here to help! If you have questions or concerns regarding your 2290 tax, contact our US-based team of experts here at ExpressTruckTax in Rock Hill, SC.

Simply call 704-234-6005 or email support@expresstrucktax.com.

If you still need to file HVUT 2290, click here. The Form 2290 due date was September 3, 2019, so you’ll want to file ASAP to avoid increased penalties.

Be sure to file even if you can’t make the full 2290 tax payment, as penalties will be reduced.

Almost out of Time! Avoid Penalties, File IRS 2290 Now

Posted on August 27, 2019 by - 2290 highway use tax, 2290 tax, express truck tax, expresstrucktax, Federal Heavy Vehicle Use Tax, heavy vehicle use tax, highway tax 2290, HVUT, Hvut 2290, HVUT Payment, irs 2290, IRS form 2290

The IRS 2290 filing deadline is coming up on September 3rd, 2019.

If you’re thinking of putting off filing IRS 2290 or waiting to pay your heavy vehicle use tax, I’m here to prepare you for the IRS penalties you can expect.

Plus, we’ll go over how exactly to avoid those penalties while saving money and time.

Let’s get started.

Everything You Need For IRS 2290 Filing

IRS Form 2290 Filing Deadline

As mentioned, the 2290 deadline is September 3rd, 2019.

This is the deadline to file IRS Form 2290 and pay your 2290 tax amount.

Failing to file and pay heavy vehicle use tax will result in penalties from the IRS. The penalty for failing to file IRS Form 2290 on time is 4.5% of the total highway tax 2290 amount you owe, with additional 0.54% interest each month.

However, the penalty for filing your IRS Form 2290 but failing to pay your highway tax 2290 amount is 0.5% of the HVUT payment, substantially less than failing to file.

The interest is the same.

If you can’t afford to make your HVUT payment right this moment, file IRS Form 2290 anyway. There’s no reason to miss the deadline. The whole process takes a matter of minutes and can be done from your phone.

IRS 2290 Filing Tips

Save time by gathering information before you dive in. Here’s what you need for IRS Form 2290 filing:

–  EIN

You must have an EIN to file IRS 2290. If you need one, you can try to get one from the IRS in time, but we suggest calling ExpressTruckTax Plus at 803.386.0320.

–  Business Information

You’ll need to enter your business name and address at the beginning of your IRS Form 2290.

–  VIN

This is your Vehicle Identification Number, and should be 17 characters long.

–  Authorized Signatory Details

This is the 5-digit unique signature PIN you’ll need to use to sign your IRS Form 2290.

–  Gross Taxable Weight

Your vehicle’s gross taxable weight is its weight when fully equipped for service, minus the weight of you and the load. You can find this on your cab card or sticker inside the door.

–  HVUT Payment Information

Pay your HVUT 2290 tax amount online fast. Leading IRS-authorized e-file providers like ExpressTruckTax will offer multiple payment options, including credit card, direct debit, EFW (Electronic Funds Transfer), and EFTPS (Electronic Federal Tax Payment System).

Once you’re ready, choose an IRS-authorized online filing system. Filing IRS 2290 highway use tax online will save you loads of time and ensure that you receive your 2290 Schedule 1 fast.

The Quickest Way to File

As mentioned, filing IRS 2290 and paying HVUT 2290 online will save you tons of time.

The entire process takes minutes.

When you file IRS Form 2290 with ExpressTruckTax, you’ll also receive your stamped Schedule 1 just minutes after filing your 2290 tax.

You’ll also save time on potential HVUT rejection.

ExpressTruckTax offers an instant IRS 2290 error check, and FREE VIN corrections in the event that you need to make a quick fix.

We’re all about making taxes easy. Sign up for a free account and test it out for yourself.

Do You Need To File Form 2290?

Posted on May 7, 2019 by - 2019 Form 2290, 2290 online, 2290 tax, Claims, EIN, expresstrucktax, Form 2290, Form 2290 instructions, Form 2290 Online, Form 8849, Gross Weight, HVUT 2019, irs 2290, IRS form 2290, Refunds, stamped Schedule 1

If you’re new to trucking, the numbers used for necessary forms may be a bit overwhelming. There’s the 2290s, 8849s, 4868s, 1099s, and 123s. Okay.. we might be exaggerating with the 123s, but you get the gist, it’s a lot of forms and a lot of numbers to remember. We won’t bore you and got through each form 1 by 1, but we will tell you about the two most relevant ones for this filing period.

What is Form 2290?

The form that you have probably heard the most about, as of late, is Form 2290. What is Form 2290, and how does it relate to you, if at all?!

Form 2290 is used to figure and pay the tax due on highway motor vehicles used. Your next question is probably does it even apply to you, and the answer is it might. All vehicles with a taxable gross weight of 55,000 pounds or more than travel by highway is required to file a Form 2290.

After paying taxes you will be given a Stamped Schedule 1 that serves as proof of payment from the IRS. This document is important, as it is needed in order to register your commercial vehicle.

Do You Need to File Form 8849?

There are exemptions and claim suspensions that apply to some vehicles meeting certain requirements. The requirements are as follows:

  • The vehicle used 5,000 highway miles or less during the period.
  • The vehicle is an agricultural vehicle and used 7,500 miles or less during the period.
  • The Vehicle was stolen during the period
  • The vehicle was destroyed during the period
  • The vehicle was sold during the period

The above list leads us to the importance of Form 8849. If any of the above is true about a vehicle you own/owned then you must first file a Form 2290, pay the correct amount of Heavy Vehicle Use Tax (HVUT) and then complete the Form 8849.

Claims and Refunds

In order to claim credits or refunds for vehicles stolen, destroyed, sold, or only used for 5,000 miles or less and 7,500 miles or less for agricultural vehicles, the Form 8849 is required. The

things you’ll need to file a Form 8849 are your name, address, details on the vehicle you are seeking a claim/refund for and your Employee Identification Number (EIN). Be sure to double check that the EIN you are using is consistent with what the IRS has on file.

*If an EIN is needed you are able to apply for one online with the IRS.

File With ExpressTruckTax

The great thing about ExpressTruckTax is that it makes all of your Form 2290 filing simpler. It even gives you a chance to auto-generate a Form 8849 if you are in need of one for the current filing period.

Tomorrow is the Deadline to File Form 2290

Posted on August 30, 2018 by - 2290 Form 2018, 2290 form online, 2290 tax, express truck tax, expresstrucktax, form 2290 due date, Form 2290 filing, Form 2290 instructions, heavy use tax, HVUT, RIS Form 2290

Tomorrow is the Deadline to File Form 2290 Whoa, it’s time to get moving! Your Heavy Vehicle Use Tax Form 2290 is due tomorrow, August 31 at midnight. The deadline is here! That means you’re literally running out of time to file without facing major penalties.

This little piece of news might send you straight to panic mode, but try and stay calm. You can file Form 2290 in a matter of minutes with ExpressTruckTax. Plus, to help you file even faster, we have put together a list of frequently asked questions and provided the answers.

HVUT Form 2290 FAQs

1. What is my first use month?
Your first use month is the first month that you use your heavy vehicle during the tax period. The current HVUT period runs from July 1, 2018, to June 30, 2019. So if you were driving your current rig this time last year you are required to file by tomorrow’s HVUT deadline.

However, if you purchased a new rig during the previous tax year, you will need to base your due date on your first used month.

2. Can I pay the amount of HVUT I owe with a credit card?
Absolutely! Starting this truck tax season, the IRS is now allowing you to pay 2290 with credit card or debit! Or another option is to pay with direct debit or electronic funds withdrawal, by authorizing the IRS to debit the amount you owe from your bank account. To do this, you will need to provide your bank account and routing number, which can be found on one of your checks.

Or you can also pay with the Electronic Federal Tax Payment System, where you will create a free account at www.ettps.gov. The amount you owe will be debited from your bank account, but it could take up to 10 days to create your account.

If you want to, you can mail the amount you owe directly to the IRS with a check or money order. Just print your completed 2290-V (your payment voucher) from page 11 of your completed 2290 form and mail it with your payment.

3. What is an EIN?
Your EIN is your Employer Identification Number, and it’s used to identify a business entity. To complete Form 2290, you need an EIN and can apply for one online with the IRS. If you already have an EIN, it can be found on a previous stamped Schedule 1.

You cannot use your Social Security Number in place of your EIN on HVUT Form 2290. If you use your SSN instead of your EIN, your form will be rejected. If you need an EIN, you better hop to it because it takes about 14 days for your EIN to become active in the IRS’s system and your form could get rejected during that time.

4. How Do I file?
It’s easy! Choose Express Truck Tax and follow the step-by-step e-filing guide to complete your form in 5 minutes or less. As a result, you will receive a copy of your stamped Schedule 1 within a few minutes via email.

Are you out on a trip without access to a computer? Then download the ExpressTruckTax mobile app to your smartphone or tablet to file at any time, from any location. ExpresstruckTax is just as mobile as you are!

Or you could call ExpressTruckTax Plus at 803.386.0320 to have a local, US-based representative file for you over the phone. It’s the quickest and most convenient way to file, all you have to do is answer a few questions to complete your Form 2290. After you finish filing a copy of your stamped Schedule 1 will be sent to your email.

We’re Here To Help

If you have any questions, ExpressTruckTax is here for you every step of the way. We have a dedicated ExpressTruckTax US support team ready to help you! We promise never to stick you with a robot or automated call system. Give us a call at 704.234.6005 or send us an email at support@expresstructax.om for 24-hour support in both English and Spanish.

Start My Form 2290 Filing Today!

Looking for an even easier way to file? Our sister product, ExpressTruckTax Plus, is a full -service 2290 filing solution. The process is straightforward and will take less than 5 minutes. Simply give them your information over the phone, and they will file your IRS Form 2290 on your behalf. Once they have submitted your information to the IRS, you will receive a copy of your stamped Schedule 1 via email. Their outstanding bilingual team supports filing in both English and Spanish.

ExpressTruckTax Plus: 803.386.0320

Attention Truckers! Your IRS Form 2290 is Due Friday

Posted on August 27, 2018 by - 2290 Form 2018, 2290 online, 2290 tax, 2290 tax form, e-file 2290, express truck tax, expresstrucktax, File 2290 online, Form 2290, form 2290 due date, Form 2290 Online, irs 2290, IRS form 2290, pay 2290

Attention Truckers! Your IRS Form 2290 is Due Friday

What’s on your mind? The fact that it’s a hot and humid summer, the fact that Labor Day is right around the corner, or the fact that your Heavy Vehicle Use Tax (HVUT) Form 2290 due date is August 31st? For those not looking at a calendar, that is this Friday!

Sooo if your mind isn’t on the Form 2290 deadline, then it should be, for at least 5 minutes, because that’s all it takes to quickly and conveniently file your IRS Form 2290 with ExpressTruckTax. Once filed with the IRS, you will receive a copy of your stamped Schedule 1 via email within minutes. 

All About Your HVUT Form 2290

So what exactly is the HVUT Form 2290? It is the tax assessed on the use of public highways by heavy vehicles with gross weights of 55,000 pounds or more. The truck tax collected is used to repair, maintain, and build public highways.

If a taxable highway motor vehicle is registered in your name in the United States, the District of Columbia, Canada, or Mexico you must file an HVUT Form 2290.

A taxable highway motor vehicle is any vehicle with a gross weight of 55,000 pounds or more and includes any self-propelled vehicle designed to carry loads over public highways, regardless if it’s designed to perform other functions. A taxable vehicle consists of a chassis or a chassis and a body but does not include the load.

The current HVUT tax period began on July 1, 2018, and will end on June 30, 2019. The HVUT is based on your first use month and is due by the last day of the month following the first use month.

For example, if you first use your truck in October, then your Form 2290 will be due by November 30th. However, if your current vehicle was in use during the previous tax year, you are required to file by the August 31st deadline.

Attention Truckers! Your IRS Form 2290 is Due FridayOnce you file Form 2290, you will receive a copy of your stamped Schedule 1 which serves as your proof of payment for your truck tax. It actually has a digital watermark stamp that includes the time that the IRS approved and accepted your IRS Form 2290. To remain operational, you are required to have a stamped Schedule 1. You will need it to register any new vehicles and to renew your current vehicle tags. Without it, you will be operating illegally.

Luckily when you file Form 2290 with ExpressTruckTax is quick and easy. All you need to file is your business name, address, and EIN (Employer Identification Number). For your vehicles, you need the VIN (Vehicle Identification Number) and taxable gross weight.

You cannot use your SSN (Social Security Number) in place of an EIN. If you use your SSN to file your HVUT Form 2290, it will be rejected by the IRS. 

How to E-File Form 2290?

File Form 2290 in 5 minutes or less with ExpressTruckTax. Simply click here to get started or download the ExpressTruckTax app on your mobile device and follow the step-by-step e-filing guide to complete your Form 2290 online. Once you submit to the IRS, you will receive a copy of your stamped Schedule 1 via email within minutes.

File Over The Phone

For an even easier way to file call ExpressTruckTax Plus at 803.386.0320 to have a US-based representative file for you. All you have to do is answer a few questions to complete the filing process, and you will receive your stamped Schedule 1 via email in a matter of minutes.

Contact ExpressTruckTax

Our dedicated US-based support team is standing by to help at headquarters in historic Rock Hill, SC. Give us a call Monday – Friday from 8 AM to 7 PM EST at 704.234.6005, connect with us via live chat or take advantage of our 24/7 email support at support@expresstrucktax.com.

Top 10 Questions You Have About The Heavy Use Tax

Posted on June 22, 2018 by - 2290 Form 2018, 2290 form online, 2290 tax, express truck tax, expresstrucktax, form 2290 due date, Form 2290 filing, Form 2290 instructions, heavy use tax, HVUT, RIS Form 2290

trucking on the road after his form 2290 filing is complete

The Heavy Vehicle Use Tax or Form 2290 filing season is officially here! Every day at ExpressTruckTax, we take thousands of calls from truckers just like you. To help you get ready here are the top 10 questions you have about the heavy use tax.

Top 10 Questions ExpressTruckTax is Asked About The Heavy Use Tax

1. When is Form 2290 payment due?
For most people, it’s due on 8/31/2018. But why run the risk of forgetting and facing IRS penalties?! File today with ExpressTruckTax and be set until 2019.

Your IRS Form 2290 is due on the last day of the month following your truck’s first month of use during the reporting period. So if your truck was on the road last July your Form 2290 filing deadline is August 31, 2018. When you file your IRS Form 2290 with ExpressTruckTax you will receive you stamped Schedule 1 in a matter of minutes.

2. Do I need an EIN?
Yes, even without employees, you must have an EIN.

As an owner-operator, you will need an employer identification number or EIN. It is used by the IRS to identify your trucking business for tax purposes. Contact the sister product of ExpressTruckTax, ExpressTruckTax Plus to apply for your EIN over the phone. However, don’t wait to apply because it can take up to 10 days to become active.

3. When does my 2290 expire?
The end of June, unless you’re special. Your Form 2290 due date and expiration date varies based on when you purchased your vehicle. Your best bet is to call ExpressTruckTax at (704) 234-6005 for more information.

4. Can I transfer my truck tag?
Sure, but you can’t transfer your 2290. When you purchase a new rig, you will file Form 2290 for your new vehicle then adjust your tax credits using Form 8849 Schedule 6. At ExpressTruckTax you can go ahead and file Form 8849 Schedule 6 to claim your refund after completing your Form 2290 filing. You will report your new vehicle for a pro-rated tax period based on when you first used it. It will take approximately 4 to 6 weeks for the IRS to process your refund.

5. Is my Schedule 1 still good?
It is different for everyone, but you can look at your current Stamped Schedule 1 to find out. Or simply contact ExpressTruckTax and we will look up your previous tax year information.

6. Do you offer Spanish support?
Si, habla Espanol.

At ExpressTruckTax we offer bilingual support in both English and Spanish. Our support team located in historic downtown Rock Hill, SC is available by phone, email, and live chat.

7. If I file my Form 2290 now, so I have to pay now?
If you select ‘check or money order’ during filing, your Form 2290 tax payment is due 8/31/2018.

Or if you would like to pay during the ExpressTruckTax Form 2290 filing process, you can do so using your debit or credit card. For more information on credit or debit card payments click here. 

8. Where are you located?
ExpressTruckTax is located in historic Rock Hill, SC. We don’t outsource our support like some people…. Also, we promise never to stick you with a robot or automated call system. Give ExpressTruckTax a call at 704.234.6005 or send us an email at support@expresstrucktax.com for 24-hour bilingual support in English and Spanish.

9. If I hate Form 2290 filing, is there a way you can do it for me?
Yea, for a small fee ExpressTruckTax’s expert US-based support staff, will file your Form 2290 for you over the phone. The process is straightforward and will only take 5 minutes. Receive a copy of your stamped Schedule 1 in a matter of minutes with ExpressTruckTax.

10. Are you really running a giveaway for anyone who files 2018-19 Form 2290 before 6/30/2018?
Absolutely! You should definitely file before June 30th to be automatically entered to win an IGLOO IMX cooler for your truck. On July 2nd, 2018 we will announce the winner during a live Facebook party! https://goo.gl/hfaS9R

File Your 2018-2019 Heavy Use Tax With ExpressTruckTax

Instead of having to wait in a long line at an IRS office, you can quickly complete your Form 2290 filing online with ExpressTruckTax. Plus, the process is incredibly easy with our step-by-step filing guide. Complete your IRS Form 2290 in just a few minutes with ExpressTruckTax and transmit it directly to the IRS. Be among the first to receive your stamped Schedule 1!

Start My Form 2290 Filing

The IRS Form 2290 Filing Season is Now Here

Posted on June 1, 2018 by - 2290 Form 2018, 2290 online, 2290 tax, 2290 tax form, e-file 2290, express truck tax, expresstrucktax, File 2290 online, Form 2290, form 2290 due date, Form 2290 Online, irs 2290, IRS form 2290, pay 2290

The IRS Form 2290 Filing Season is Now HereAttention all truckers IRS Form 2290 filing season is officially here at ExpressTruckTax! Whether you are a loyal ExpressTruckTax customer or just now hearing of us, we understand how important your business is to you and we are here to make the 2290 filing process simple and quick. Instead of waiting for the IRS to open July 1st, you can take advantage of the many benefits of e-filing IRS Form 2290 today with ExpressTruckTax.

The IRS Form 2290 Filing Season is Now Here
How to E-File Form 2290 Online?

After signing up for your free ExpressTruckTax account, you will enter the necessary information for your business like the name, address, and EIN (Employer Identification Number).

You will need information about your heavy vehicles to complete your IRS Form 2290, such as its WIN or Vehicle Identification Number and taxable gross weight. Remember that suspended vehicles must be included.

A suspended vehicle is one that is exempt from HVUT taxes for the current tax season. Vehicles with less than 5,000 miles are exempt, along with agricultural vehicles with less than 7,500 miles. When you’ve finished entering your information we will automatically calculate the amount of HVUT you owe, and you can pay the IRS with credit/debit, direct debit, electronic funds withdrawal, EFTP, check, or money order.

Then you will be presented with a summary of your IRS Form 2290 to make sure you have entered everything correctly, and we will perform an instant error check. Once you have corrected any mistakes, your IRS Form 2290 will be ready for submission. It will remain in our encrypted system until it is transmitted to the IRS on July 1st.

As soon as the IRS approves your IRS Form 2290, you will receive your stamped Schedule 1 via email.

File HVUT 2290 Over the Phone

If you need an even simpler way to file then contact our sister product, ExpressTruckTax Plus. Their outstanding team will file Form 2290 while you’re on the phone. The process is a straightforward 5-minute phone call, and as a result, you’ll receive a copy of your stamped Schedule 1 via email.

ExpressTruckTax Plus: 803.386.0320

Need Help Filing HVUT 2290 Online?

Our dedicated ExpressTruckTax support team is available via phone, live chat, and email. These US-based representatives are HVUT experts and will take the time to answer all of our questions and will even walk you through the entire filing process.

File Form 2290 Online Today!