Category: Form 2290 Rejections

How To Correct The 3 Most Common Form 2290 Rejection Codes

Posted on July 27, 2020 by - Form 2290 Rejections

If your Form 2290 was rejected by the IRS, there’s always a good reason for it. And there’s a good chance it was for one of three very common reasons.

If your Form 2290 was rejected after you filed with ExpressTruckTax, we will send you an email detailing exactly why it was rejected and what you need to do.

You can address the issue and retransmit your Form 2290 as many times as your need until it is accepted by the IRS for no additional charge. 

So that you know what to do in the event of IRS rejection, here are the three most common Form 2290 rejections:

Form 2290 E-file Error Code R0000-922

This Form 2290 error code R0000-922 means that the Business Name you entered does not match with the EIN listed in the IRS database.

Most of the time, this error occurs because a new Form 2290 filer applied for an EIN but that number hasn’t become active. It may take up to ten business days for a new EIN to become active.

How to fix it:

Make sure to check your EIN and Business Name to see if what you entered is correct. If you cannot find any errors in the information you have provided, you can contact the IRS at (800) 829-4933 and verify your EIN or Business Name. International users will need to call (267) 941-1099.

Here’s how you correct your EIN or Business Name:

1. Log in to your ExpressTruckTax account.

2. Edit your Business details using the pencil icon and provide the correct EIN or Business Name.

3. Identify the rejected return from the Dashboard.

4. Click on “Fix Errors & Resubmit” on the rejected return.

5. Click “Go to Review”. Check your return again and transmit it to the IRS.

If you do not have an EIN, you may contact ExpressTruckTax Plus at (803) 386-0320. You can also apply for an EIN online by visiting the IRS website (www.irs.gov) or over the phone by calling the IRS business hotline at (800) 829-4933. It may take up to ten business days for a new EIN to become active in the IRS e-file database.

E-file Error Code R0000-906-01

This Form 2290 error code R0000-906-01 means that the Bank Routing Number that you have entered in the Electronic Funds Withdrawal (EFW) payment option to pay your HVUT is invalid.

Resolution:

Check the payment details you entered. Make sure you have the correct Bank Routing Number. This is a nine-digit code you can find on the bottom left of your check. You can re-enter this information and transmit your return to the IRS again.

Here’s how you can change your Bank Routing Number:

1. Log in to your ExpressTruckTax account.

2. Identify the rejected return from the Dashboard.

3. Click on “Fix Errors & Resubmit” on the rejected return.

4. You can now edit information in the IRS Tax Payment.

5. Enter your correct Bank Routing Number and transmit your return to the IRS.

E-file Error Code R0000-194

This Form 2290 error code R0000-194 means that the return is a duplicate of a previously accepted return. Typically, this is because either the EIN or VIN is incorrect.

Resolution:

Make sure you used the correct EIN, VIN, weight category, and first use month. Check to make sure you have the right tax year for your return. 

File Form 2290 Now with ExpressTruckTax

When you file with us, fixing rejection errors is easy! Plus, if you have any questions, our US-based customer support team will answer any questions you have!

How to Avoid 2290 Rejections

Posted on February 14, 2018 by - E-file form 2290, Form 2290 Rejections, Form 2290 VIN correction, HVUT form 2290 Deadline, HVUt Form 2290 Penalties

How to Avoid 2290 Rejections

Taxes can be confusing and frustrating, but if you miss your HVUT Form 2290, the penalties you will receive make the whole tax situation even worse. That’s why the ExpressTruckTax experts are here to help you correctly file your form.

Not only do you have to meet the HVUT Form 2290 deadline, which varies depending on your first use month, but you have to make sure your Form 2290 doesn’t get rejected. If it is rejected, then you’re responsible for correcting it by the deadline. So, here’s how to avoid Form 2290 Rejections.

How to Avoid 2290 Rejections

1. Get Your EIN Right
You need an EIN or Employer Identification Number to complete your HVUT Form 2290. You used to be able to use your Social Security Number in place of your EIN, but that’s no longer the case. If you enter your SSN in the EIN field on your HVUT Form 2290 then it will be rejected.

If you need to get an EIN you can apply for one online for free with the IRS. Just keep in mind that it may take up to 14 days for your EIN to become active in the IRS’s system and your form may be rejected during that time.

Also, your information needs to match what the IRS has on file. If your EIN doesn’t match for your business name or personal information then your form will be rejected. You can make sure your information matches what the IRS has on file by calling them.

2. Avoid VIN Mistakes
Entering a VIN (Vehicle Identification Number) incorrectly is actually the number one Form 2290 mistake. Take your time and carefully enter that 17 character alphanumeric code, then double check it. Make sure you aren’t mistaking 0s for Os!

However, if you need to correct your VIN, don’t panic. You can quickly and easily file FREE VIN corrections with ExpressTruckTax.

Also, each VIN can only be filed for once, so you’ll want to avoid filing a duplicate, as your form will be rejected. To avoid filing for a duplicate VIN number make sure you’re filing for the current tax period, not the previous one.


3. Pay the IRS
When you e-file Form 2290 you need to pay the amount of HVUT tax you owe to the IRS. You have a few different payment methods, for example, you can use direct debit, or electronic funds withdrawal.

With these payment methods, you will have to provide your bank account and routing number so the IRS can withdraw the amount of HVUT tax you owe. That means you need to enter your banking and routing number correctly. You also need to make sure you have enough funds to cover the amount you owe or your form will be rejected.

The Form 2290 Due Date

Form 2290 is due based on your first used month during the tax period. It’s actually due the last day of the month following your first use month. The tax period runs from July 1 to June 30 of the following year.

Since most truckers first use their vehicle in July, August 31 is a major deadline day. However, if you didn’t use your vehicle until January then your HVUT Form 2290 is due by February 28!

If you need to file 2290 online this month don’t worry, you can quickly and easily instantly file with ExpressTruckTax. Simply contact our live, US-based support team if you need any assistance.

3 Reasons Why Your IRS Form 2290 Was Rejected

Posted on August 25, 2016 by - 2290, duplicate filing, e-file, e-file 2290, EFW, EIN, Form, Form 2290, Form 2290 Rejections, IRS, irs 2290, IRS form 2290, irs rejection, reasons, routing transit number rejection, RTN

3 Reasons Why Your IRS Form 2290 Was Rejected
3 Reasons why your IRS Form 2290 was Rejected

Thousands of truckers across the country are getting ready to e-file their Heavy Vehicle Use Tax return Form 2290, hoping to just press transmit and be done with it all.

But what happens when you e-file truck tax Form 2290 only to find out it was later REJECTED by the IRS? The last thing you want to find out is about a rejected 2290 on the truck tax due date!

Thankfully, when you e-file with ExpressTruckTax, you get unlimited re-filing for rejected returns.

Today, we’re going to examine why your 2290 may be rejected.

Rejected Because of EIN

Sometimes, filers will find that their Employer Identification Number is the source of their rejection.

This can sometimes happen if the EIN that you entered doesn’t match the EIN the IRS has on record.

If that’s the case, you need to contact the IRS directly to find out what information they have in their system.

If you have a brand new EIN, it will take on average about 10 business days for the EIN to register in the IRS system for you to e-file.

If you try to e-file your 2290 the same day that you receive your EIN, it will be rejected and the reason will be the “EIN does not match business name”.

After your new EIN is registered in the IRS system, you can simply re-transmit your 2290 return (for free) and it should be accepted as long as there aren’t any more errors.

Rejected Because of Duplicate Filing

Your 2290 can only be accepted by the IRS one time. If you receive this particular rejection, it means your 2290 has already been filed and confirmed by the IRS.

The good part about this rejection, is that it requires no fix because your return has already been filed!

Rejected for Routing Issues

If you face a Routing Transit Number Rejection, it has to do with your payment. If you paid using the Electronic Funds Withdrawal (EFW) option, a bank routing number is required.

If the wrong information was entered for your routing number, your 2290 will be rejected. You can correct the routing and re-transmit to the IRS and should receive confirmation of acceptance in only a few minutes.

Note: If you entered the incorrect routing number or bank account number and the return is accepted, it is up to you to contact the IRS to resolve the issue. For best practices, always double check your numbers before transmitting your return to the IRS.

Hopefully, you’ll have a good experience e-filing Heavy Vehicle Use Tax Form 2290. The deadline is fast approaching, so be ready!

Note: The deadline to e-file Form 2290 online for 2016-2017 is August 31.

If you have any questions about rejected returns, you can reach our customer support experts at 704.234.6005.

Get IRS Approval: 5 Mistakes to Avoid

Posted on August 18, 2014 by - Form 2290 corrections, Form 2290 Rejections, VIN Corrections

Okay, Trucking Nation. It’s hard to believe it, but there’s less than two weeks until the HVUT Form 2290 filing deadline! With so little time left, it can be tempting–especially on a #ManicMonday morning–to want to file as quickly as possible and get it out of the way!

But in our haste, we need to be careful not to make careless mistakes! A rejected return only means having to do it all over again, and no one wants that.

Yet there’s always a silver lining! By E-filing with ExpressTruckTax instead of paper-filing, you’re already much less likely to make a mistake! We have built-in error checks and an Instant Audit that ensures your return is fit-to-be-filed before you transmit it. Pieces of paper can’t do that! You’ve also got the Support Heroes at your every beck and call, expertly answering all of your tax questions. So there’s no reason to file blindly and hope you’ve got it right!

Of course, with hundreds of thousands of E-filers out there, the occasional mistake does slip through! So here are five mistakes to avoid, straight from the E-filing experts themselves!

  • 1. Incorrect First-Used Month: This error may not get your return rejected, but it will cause issues when it comes time to get your tags. The tax year for HVUT begins July 1st. This means that for all renewals (trucks that have been in use already), the first-used month is automatically July, even if you’re filing in August. The only time you’d choose a later month is if the truck is purchased after the beginning of the tax year. For example, if you purchase a new truck in September, then that would be the first-used month.
  • 2. Name or EIN Mismatch: Your name, business name, and EIN must match exactly what the IRS has on file. If any of these are different, the return will be rejected. If you are unsure of the name or EIN on file, you should quickly call the IRS to verify. The IRS EIN Hotline is 1-800-829-4933.
  • 3. EIN Not Registered: So you’ve already registered for an EIN, but the IRS isn’t showing any record of it. This is normal if your EIN is new. It takes up to 10 business days for the new EIN to be entered into their system. This means that today is the last call for registering a new EIN in time to E-file! Apply for one online at www.irs.gov/businesses/small.
  • 4. VIN Errors: These 17 little digits can make or break your return! Most often, incorrect VIN numbers lead to a duplicate filing error. This occurs when you accidentally try to file a return for the same truck more than once. The IRS will only allow a VIN to be processed once within the tax year. But again, there’s good news! When using the Bulk Upload option to import your vehicle information from a CSV or Excel file, our system will let you know right away if you’re uploading duplicate VIN’s. Moreover, if your return is rejected for a duplicate filing error, our Support Heroes will help you find it and correct, all free of cost! 
  • 5. Incorrect Bank Routing #: This nine digit bank code can be found along the bottom left of a check, just before your account number. If you elect to pay your taxes by EFW (Electronic Funds Withdrawal), you will need to enter this information correctly, or your return may be rejected. 
If your return is rejected, you can correct it and re-transmit it to the IRS for free! But only if you E-filed with ExpressTruckTax! Just one more reason to ditch that old paper-filing! You’ll also receive your Stamped Schedule 1 within minutes of your return being accepted, something else that paper-filers miss out on.

If you’ve hit a roadblock or had your return rejected, send the Support Heroes an S.O.S. Call 704.234.6005, live chat online, or get 24/7 email support at support@expresstrucktax.com. We may be based in the small town of Rock Hill, SC, but we can help in English, Spanish, and Russian!

Fixing a Form 2290 Duplicate Filing Error

Posted on July 24, 2014 by - Form 2290, Form 2290 corrections, Form 2290 Rejections

Well, Trucking Nation, we’re in the throes of Form 2290 filing season with just about a month left until the deadline. You know what they say, time flies when you have taxes to file!

If you’ve been waiting to E-file (perhaps procrastinating?), today is the day to take the plunge. Not only does ExpressTruckTax make E-filing quick and convenient, but our users also have a 98% acceptance rate with the IRS.

So what about that other 2%? There are a few reasons the IRS will reject a 2290 return, but perhaps the most common reason is a duplicate filing error.

A duplicate filing error occurs when a particular vehicle has already been processed by the IRS that tax year. The IRS only accepts one filing per V.I.N.(vehicle identification number) per tax year. In other words, you

cannot file your HVUT for the same vehicle more than once a year. 

If your 2290 return contains just one duplicate V.I.N., the entire return will be rejected! Moreover, they won’t tell you which vehicle in particular is the problem, which means you need to figure it out manually! *dun! dun! dun!*
Enter our Support Heroes. They’re called heroes for good reason–because they bravely swoop in during your darkest tax-filing hour! If you’ve E-filed with us, we will first send you an email, notifying you why your return was rejected. But we don’t stop there– our Heroes will then help you locate the duplicate V.I.N.! Of course, this is only possible if you’ve been E-filing with ExpressTruckTax, just one more benefit for our returning user V.I.P.’s! 
Once the duplicate vehicle has been removed from the return, you can quickly retransmit it, free of cost! Just review the information for errors one more time, and then click the green “Transmit your Return” button. We’ll send you an email within minutes, letting you know the status of your return. And if it’s accepted, you’ll receive your Stamped Schedule I right away!

Of course, we aren’t just about damage control– prevention is also key. So here are a couple ways to avoid this error:
  • One possible cause for a duplication error happens when Advance Filing. While it’s a convenient feature that we offer, it’s important to ensure that you are filing for the correct future tax year and not the current year. 
  • Use our “Bulk Upload” option, and our system will notify you of any duplicate V.I.N.’s in your file. Simply upload an Excel or CSV file type with your fleet’s info, you can do hundreds or even thousands of vehicles at once!
Whether your 2290 is rejected for duplication, or rejected for any other reason, ExpressTruckTax is here to help every step of the way! So get E-filing, and don’t wait another day! It’s far better to submit it early and have ample time to make corrections before Deadline Day.

If you have questions while filing or if your return has been rejected, give our USA-based Support Heroes a call at 704.234.6005. You can also chat with us online or get 24/7 email support at support@expresstrucktax.com. We’re ready to come to your rescue!


How To: Retransmitting a Rejected Form 2290

Posted on June 23, 2014 by - Expresstrucktax.com, Form 2290, Form 2290 Rejections

Every now and then, a transmitted 2290 is rejected by the IRS. So thank goodness you e-filed with ExpressTruckTax.com and know right away and why it was rejected. There are numerous reasons for rejection, but for our example we will be using the “Incorrect EIN/Business Name” to demonstrate how to re-transmit a rejected return at no cost. The re-transmission process is simple…

You took your time e-filing  Form 2290 and made sure to have the correct VIN and payment information. Then you receive an email notification stating that your 2290 has been rejected – oh no! Before you start to panic, we have included the reason for rejection (which is Incorrect EIN/Business Name for this scenario) and instructions to re-transmit your corrected return at no cost.

You will need to log into your ExpressTruckTax.com account and you will see the return listed on your Dashboard Page. To view the error, select “Rejected by IRS”. Select “Fix Me” to the right of the listed error in the pop-up box. This will take you to your business information, where you notice your EIN is incorrect. All you will need to do is update the information, then go back to your Dashboard Page and select “Fix Errors.” Your return will come up and you can review the information one last time to make sure everything is correct, then simply select “Transmit Your Return.”

Once your re-transmitted return is accepted by the IRS, you will be sent a notification e-mail with your Stamped Schedule 1 attached. A copy of your Stamped Schedule 1 will be saved in your ExpressTruckTax.com account, as well as, a complete copy of your 2290 if you ever need it. If you are on the road and need to have your Stamped Schedule 1 faxed to you, that option is available directly from your Dashboard Page. 

If you need a helping hand with anything regarding your 2290, please don’t hesitate to give us a call. You can contact our USA-based support team via phone: 704.234.6005 or 24/7 email support: support@expresstrucktax.com

IRS Form 2290 Reasons for Rejection: Name Control

Posted on May 20, 2014 by - Employer Identification Number, Form 2290, Form 2290 Rejections

E-filing with the IRS is like being on a dating game show. If you do not do everything the way they require it, you are rejected. But unlike a dating game, the IRS does give you a second chance, and a third, and a fourth, and…well you get it. When using ExpressTruckTax.com, you can resubmit a rejected return as many times as you need to win acceptance from the IRS.

In the first part of the – Understanding IRS Form 2290 Reasons for Rejection  Blog Series – I went over the most popular reasons for rejection we see here at ExpressTruckTax. There are a few more that you should be aware of to avoid IRS rejection, the first is Name Control Rejection.

What is a name control?
For the IRS to process your return, they use a name control ( a sequence of characters derived from a taxpayer’s name). The name control and EIN must match for the return to be accepted.

When you apply for your Employer Identification Number (EIN), the IRS establishes your name control from the legal name listed on the Form SS-4 Application for Employer Identification Number.

Why is the name control important?
When e-filing your 2290 with ExpressTruckTax, the EIN and name control needs to match what is listed in the IRS e-file database. If what you entered on the return does not match what the IRS information for your business, then the return will be rejected.

Can I verify my corporation’s name control prior to e-filing?
You sure can. Here is where the IRS is so sweet and considerate because they provide a handy-dandy Business & Specialty Help Line at 1-800-829-4933 to check your information prior to e-filing. The hours of operation for the help line are 7am – 7pm local time, Monday through Friday.

If my return is rejected due to  name control mismatch, what do I do?
First, make sure to stay calm, this a fixable problem. Your next step is to check the EIN on the rejected return and make sure it is correct. (REMEMBER: If it is a brand new EIN, it will take up to 10 business days to register in the IRS e-filing database.) If everything looks correct and you are still getting rejected because of EIN/Name Control mismatch, the IRS asks for you to call the e-Help Desk at 1-866-255-0564 and follow the prompts for assistance.

Before you start e-filing with ExpressTruckTax.com, it’s best to double check your business information to make sure everything is correct before transmitting your 2290 HVUT. Please do not hesitate to contact us with any questions you may have about e-filing your 2290 via phone: 704.234.6005 or email: support@expresstrucktax.com.

Understanding IRS Form 2290 Reasons for Rejection

Posted on May 13, 2014 by - Form 2290, Form 2290 Rejections, Schedule 1

It’s TruckerTuesday, and I hope you’ve got your ears on for some important information regarding your 2290 HVUT.  IF you don’t know what a 2290 HVUT is, let me fill you in…


Form 2290 Heavy Vehicle Use Tax, is required to be filed by the IRS if you operate a truck or other vehicle categorized as a heavy highway motor vehicle on public highways. When you e-file Form 2290 with ExpressTruckTax.com your receive a Stamped Schedule 1, which serves as your proof of payment (or proof of filing if tax is not applicable) and needed at the DMV to register your tags. A copy of your Stamped Schedule 1 should be kept in your cab with all your other required documents just in case, especially with the big Road Check 2014 coming up June 3-5. 


One of the best ways to avoid having your 2290 rejected by the IRS is to know the most common reasons for rejection:

Mismatch of EIN with Business Name
This particular rejection can have two meanings:

     1. The EIN that you entered does not match what information the IRS has on record. You can always call the IRS Excise Hotline at 1-866-699-4096 to find out what information the IRS has in their system.

     2. If your EIN is brand new, it takes – on average – 10 business days for the EIN to register in the IRS system for you to e-file. So if you try to e-file your 2290 the same day you receive your EIN, it will be rejected and the reason will be the “EIN does not match business name”. When your EIN is registered in the IRS system you can simply re-transmit your 2290 return (for free) and it should be accepted as long as there are no other errors.

    Routing Transit Number (RTN) Rejection
    If you choose to pay your 2290 excise tax (if any) using the Electronic Funds Withdrawal (EFW) option, a bank routing number is required. If you enter the wrong information for your routing number your 2290 will be rejected. You can correct the routing and re-transmit to the IRS and should receive confirmation of acceptance in only a few minutes.
     – Please Note: If you enter the incorrect routing number or bank account number and the return is accepted, you will need to contact the IRS to resolve the issue. So it is best to double check your numbers before transmitting to the IRS. 
    Duplicate Filing of IRS 2290
    Your 2290 can only be accepted by the IRS one time. If you receive this particular rejection, it means your 2290 has already been filed and confirmed by the IRS.
    To avoid receiving a rejection notice, make sure your EIN and business name are correct and double check your banking information. If you do not have an EIN, you can easily apply for one on the IRS website. It is best to get one now so your EIN will be registered in the IRS filing system long before the 2290 deadline.

    You can always re-transmit your rejected form. All that is needed is to follow the following video

    Check out the next blog in our Understanding IRS Form 2290 Reasons for Rejection Series

    IRS Form 2290 Reasons for Rejection: Name Control